The business operating system for Africa

Run your business on records you can prove.

Inventory, sales, purchasing, payroll, tax and cash on one verified record. Hesalio reads, checks and explains every record, and nothing counts until it is checked. You make every decision. Built in Nairobi for African commerce.

Start with Hesalio See how it works

Sample data, shown to illustrate the sequence.

Your numbers, once records are checked

Last 12 months. Sample data.

Revenue: KES 18.4M
Left after costs: KES 4.7M
Gross margin: 61.4%
VAT to pay: KES 182K
Records: 1,284

Revenue Expenses Oct 2025 to Sep 2026

Costs vs revenue

74%

Costs as share of revenue: 74.2%
Kept after costs: 25.8%

The platform

One platform. Your whole business.

Stock, sales, purchasing, payroll, books, tax and cash run on a single verified record. Hesalio reads your documents and explains your numbers. You make the decisions.

StockInventoryTrack stock by branch, count shelves, follow batches and expiry dates, cost stock by FIFO or average, plan reorders and see what your stock is worth. SalesSales and paymentsIssue invoices, partial credit notes and debit notes, take part payments, send tax invoices to KRA through eTIMS, and match M-Pesa and bank payments to the right invoice. BuyingPurchasingCapture supplier bills, raise purchase orders and send them to the supplier, record goods received, spot supplier price rises and see what you owe. BooksBooks and payrollDouble-entry books with profit and loss, balance sheet and cash flow, budgets, fixed assets and a monthly management pack. Run payroll with PAYE and see what is due to KRA, NSSF and SHA. TaxFiling and complianceVAT, PAYE and PPB filings built from the same records, sent directly where a live connection exists or prepared for you to file on iTax. TradeImports and exportsFollow each trade from supplier to buyer: purchase, shipment, customs, warehouse and sale. InsightsReports and forecastsSee what changed and why, check your books against the bank and M-Pesa, get a weekly cash digest, and get early warning before a problem reaches the bank. AIAI assistantReads your documents, explains warnings in plain language and answers questions about your own numbers. You make every decision. BanksSharing with banksShare a limited, checked view with a bank or lender if you choose, and stop at any time.

Which features you get depends on your plan. Compare plans.

Capture once. Verify. Comply. Decide.

Six steps, from first receipt to final decision. Nothing is typed twice, and nothing is trusted until it is checked.

Capture

Receipts, invoices, payments, orders and shipments, from every channel.

WhatsAppM-PesaTillsAccounting softwareBankeTIMSDocuments

Read

Hesalio reads each document and pulls out the details.

UploadPDF, JPG or PNG.
ReadVendor, amount, VAT, date.
SortSale, purchase, expense and so on.
RecordSaved once, with the document as proof.

Check

Check each record and flag anything doubtful.

Hesalio shows how sure it is that it read each document correctly. Anything it is unsure about goes to a person on the Hesalio team.

Four checks

One record, four checks. Example.

DocumentHesalio receives it.
Automatic readingDetails are read for you.
Confidence: 61%Too low to approve automatically.
Staff reviewA person checks it.

Tax

Tax invoices and VAT, from the same record.

Invoices go to KRA through eTIMS, its tax invoicing system. KRA's signed receipt stays with the invoice, and the same record feeds your VAT figures. VAT, PAYE and PPB filings are built from the same records. They are sent directly where a live connection exists, or prepared for you to file on iTax, KRA's tax portal.

Invoice
eTIMS
KRA
Signed receipt

2Accepted by KRA 1In flight 1Needs attention

Tax invoices, sample data
Invoice	Type	KRA no.	Status	Result
INV-0412	Sale	2841	accepted	Signed receipt
CN-0021	Credit note	2842	accepted	Signed receipt
INV-0413	Sale	none yet	queued	Waiting to send
INV-0414	Sale	none yet	rejected	Item has no eTIMS code

Every product needs an eTIMS item code before you can invoice it.

Insights

See what is happening in your business.

Checked records update your revenue and expense figures automatically.

RevenueKES 4.82M+12.8%

ExpensesKES 3.71M+6.4%

Net positionKES 1.11M+8.2%

Example figures for one month.

Import an M-Pesa or bank statement and Hesalio lists the payments out that are not in your books yet, each with a suggested account. You choose the account and record each one yourself; nothing is booked for you.