Capture
Receipts, invoices, payments, orders and shipments, from every channel.
WhatsAppM-PesaTillsAccounting softwareBankeTIMSDocuments
The business operating system for Africa
Run your business on records you can prove.
Inventory, sales, purchasing, payroll, tax and cash on one verified record. Hesalio reads, checks and explains every record, and nothing counts until it is checked. You make every decision. Built in Nairobi for African commerce.
Works on any phone. Install it from your browser and capture receipts with the camera.
Your numbers, once records are checked
Last 12 months. Sample data.
- Revenue
- KES 18.4M +12.8%
- Left after costs
- KES 4.7M +8.2%
- Gross margin
- 61.4% checked
- VAT to pay
- KES 182K matched
- Records
- 1,284 verified
Costs vs revenue
74%
- Costs as share of revenue
- 74.2%
- Kept after costs
- 25.8%
The platform
One platform. Your whole business.
Stock, sales, purchasing, payroll, books, tax and cash run on a single verified record. Hesalio reads your documents and explains your numbers. You make the decisions.
StockInventoryTrack stock by branch, count shelves, follow batches and expiry dates, cost stock by FIFO or average, plan reorders and see what your stock is worth.
SalesSales and paymentsIssue invoices, partial credit notes and debit notes, take part payments, send tax invoices to KRA through eTIMS, and match M-Pesa and bank payments to the right invoice.
BuyingPurchasingCapture supplier bills, raise purchase orders and send them to the supplier, record goods received, spot supplier price rises and see what you owe.
BooksBooks and payrollDouble-entry books with profit and loss, balance sheet and cash flow, budgets, fixed assets and a monthly management pack. Run payroll with PAYE and see what is due to KRA, NSSF and SHA.
TaxFiling and complianceVAT and PAYE filings built from the same records and prepared for you to file on iTax.
TradeImports and exportsFollow each trade from supplier to buyer: purchase, shipment, customs, warehouse and sale.
InsightsReports and forecastsSee what changed and why, check your books against the bank and M-Pesa, get a weekly cash digest, and get early warning before a problem reaches the bank.
AIAI assistantReads your documents, explains warnings in plain language and answers questions about your own numbers. You make every decision.
BanksSharing with banksShare a limited, checked view with a bank or lender if you choose, and stop at any time.
Which features you get depends on your plan. Compare plans.
Capture once. Verify. Comply. Decide.
Six steps, from first receipt to final decision. Nothing is typed twice, and nothing is trusted until it is checked.
Read
Hesalio reads each document and pulls out the details.
- UploadPDF, JPG or PNG.
- ReadVendor, amount, VAT, date.
- SortSale, purchase, expense and so on.
- RecordSaved once, with the document as proof.
Check
Check each record and flag anything doubtful.
Hesalio shows how sure it is that it read each document correctly. Anything it is unsure about goes to a person on the Hesalio team.
Four checks
- DocumentHesalio receives it.
- Automatic readingDetails are read for you.
- Confidence: 61%Too low to approve automatically.
- Staff reviewA person checks it.
Tax
Tax invoices and VAT, from the same record.
Invoices go to KRA through eTIMS, its tax invoicing system. KRA's signed receipt stays with the invoice, and the same record feeds your VAT figures. VAT and PAYE filings are built from the same records and prepared for you to file on iTax, KRA's tax portal. PPB licence and stock records are kept in Hesalio; nothing is filed with PPB.
- Invoice
- eTIMS
- KRA
- Signed receipt
2Accepted by KRA
1In flight
1Needs attention
| Invoice | Type | KRA no. | Status | Result |
|---|---|---|---|---|
| INV-0412 | Sale | 2841 | accepted | Signed receipt |
| CN-0021 | Credit note | 2842 | accepted | Signed receipt |
| INV-0413 | Sale | none yet | queued | Waiting to send |
| INV-0414 | Sale | none yet | rejected | Item has no eTIMS code |
Every product needs an eTIMS item code before you can invoice it.
Insights
See what is happening in your business.
Checked records update your revenue and expense figures automatically.
RevenueKES 4.82M+12.8%
ExpensesKES 3.71M+6.4%
Net positionKES 1.11M+8.2%
Example figures for one month.
Import an M-Pesa or bank statement and Hesalio lists the payments out that are not in your books yet, each with a suggested account. You choose the account and record each one yourself; nothing is booked for you.
Decide
Put the same record to work.
Pick one to see what the record is used for.
Record SI-928174
Verified · KES 139,200
Becomes your tax invoices and VAT and PAYE filings. Nothing is typed twice.
Built-in AI
It reads and drafts. You decide.
Ask about your numbers, capture records from WhatsApp and have routine work prepared for you. Payments and tax filings always wait for a person.
Ask about your businessAsk "who owes me money?" in English or Kiswahili. Answers come from your own records.
Capture by chatType, send a voice note or a receipt photo on WhatsApp. Hesalio drafts the record and offers Undo.
Prepared for approvalPayment reminders and draft purchase orders are ready for you to review. Nothing goes out without you.
On your phone
Your phone is the back office.
Install Hesalio from your browser and it opens full screen from your home screen, like any other app. It is the same account and the same checked records as on your computer, so a small business can record receipts, stock and sales where they happen.
- Photograph a receipt, get a recordPoint your phone at a receipt or supplier invoice. Hesalio reads the vendor, total, VAT and date, and you check it before it counts.
- Count stock with the cameraIn the Hesalio app, scan barcodes into a stock count or read a printed shelf label. Nothing changes in your stock until you apply the count.
- Invoice and record payments with one thumbA + button opens a new invoice, a recorded payment or a receipt capture, for team members who can create invoices.
Built for every business that trades.
If you buy, sell, stock or build, one checked record keeps your receipts, stock and tax in step. Each industry has its own page showing what matters for that business, and what Hesalio does not do for it.
Explore all 16 industries- Small businessesAccurate records, ready for any audit.
- Healthcare & pharmaciesHospitals, clinics and PPB licence and stock records.
- SupermarketsControl sales, stock and profit.
- HardwareStock and suppliers, sorted.
- ManufacturersProduction and costs, up to date.
- Agriculture & agribusinessFarm to market, one record.
- ConstructionMaterials and costs, site to office.
- Logistics & transportShipments and fleets, tracked.
Also accounting firms, hotels, schools, wholesale, real estate and more. See every industry.
Ready to see your business clearly?
Start with a free account and add records as you go.
Works on any phone. See how to install it.